Job Description

Preconstruction Administrator - Fort Wayne

Overview

Weigand is seeking a detail-oriented Preconstruction Administrator to join our dynamic team. This role plays a critical part in managing bid invitations, subcontractor pre-qualifications, contract documentation, and estimating schedules. If you are highly organized, tech savvy, and comfortable working across multiple platforms including Building Connected and TradeTapp - apply now and become an essential part of growing our team.


Job Responsibilities

Bid Invitation/Trade Contractor Pre-Qualification Management

• Use and maintain the database of software which includes Building Connected & TradeTapp.
• Confirm paperwork and certifications from subcontractors are in order.
• Send out bid invites when needed.
• Upload project documents and share them with contractors.
• Keep track of project-related paperwork.

AIA/AGC Contract Documents

• Know how to use software to create contract documents.
• Keep track of contracts until they are finalized.
• Organize and store contracts neatly.

Preparation of Bid Form Documents

• Work with the team to know when bid documents are needed.
• Understand & interpret specifications to determine required bid documents.
• Prepare bid documents and get bid bond documentation.

Preconstruction Department Estimating Schedule

• Learn how to use Microsoft Project to keep track of estimating schedules.
• Coordinate with the team as estimating assignments are given out.

Subcontractor Bid Calls

• Follow up with subcontractors bidding on projects.
• Keep track of who has bid, who hasn't, and who needs to respond.

Archiving of Post-Bid Documentation

• Scan, organize, and store post-bid information from subcontractors.

Communication & Administration

• Keep communication between different departments and stakeholders.
• Help with administrative tasks to keep things running smoothly.
• Check documents for spelling and grammar errors.

Material Unit Cost Management

• Keep track of material costs for common items like lumber and drywall.
• Update cost spreadsheets for project estimators.

Miscellaneous Items

• Maintain estimating log to assure proper documentation.
• Set up and maintain electronic estimating folders.
• Monthly trade union contact to notify them of CMC projects.
• Assist with scheduling and planning for a variety of department needs.

Qualifications

• 3-5 years of experience in the construction industry.
• Ability to juggle multiple tasks and work with different people.
• Proficiency in project management software and tools.
• Exceptional organizational and time management abilities.
• Proficient in Microsoft Office Suite, including Excel, and Word.

Why Weigand?

* Employee Assistance Program * Workout Reimbursement

* Generous Vacation Package * Work from Home (5 days per month)

* Bonus Program Eligibility * Anonymous Free Wellness Coaching


* Competitive Insurance Package * 8 Paid Holidays

Job Tags

For contractors, For subcontractor, Work at office,

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